Filtering and sorting custom fields

Available on Asana Starter, Advanced, Enterprise, and Enterprise+ tiers, as well as legacy tiers Premium, Business, and Legacy Enterprise.  

Custom fields let you add additional data to tasks in your Asana projects. Discover how to use view-level fields, as well as hiding and sorting fields, to customize a project to your needs.

View-level fields

View-level fields allow you to display different custom fields for board and list views of the same project.

By clicking on the Show fields drop-down menu for list or board view, you can drag and drop custom fields to rearrange them within that menu, and toggle the visibility of fields on and off.

These changes will be auto-saved for that view only, meaning you can have different fields displayed for the list and board view of the same project. You can edit the fields for one view without affecting the other.

The screenshots below show how the list of custom fields differ between the list and board view of the same project.

List view

Board view

Clicking Manage custom fields will take you to the Customize menu of your project, where you can add custom fields, change the order that the fields show in the task pane, and more.

Hide a custom field

You can hide a custom field by clicking Hide on the menu bar and selecting the custom field that you would like to hide or show by using the toggle feature.

 

Sort by custom fields

From your project toolbar

Sort your project by custom field on your List View.

To sort your project by custom field:

1. Click the sort icon in your project's toolbar
2. Select your custom field

If you want to save this as your default view, click the drop-down arrow next to the project header and select "Save layout as default."

Sort using the caret in your column header

You can also sort by custom field using the caret in your project header.

Adjusting a task's custom field value will automatically re-sort the project.