Calendar view

From the project, click the Calendar tab in the header.

Only tasks and subtasks with due dates that are associated with the project will show on the project calendar view. Subtasks will need to be manually added to the project to appear on its calendar view.

Week view

Project calendar week view makes it easier to create and set up work, allowing you to focus on 5-7 days at a time rather than the whole month with the option to show weekends.

To view your calendar in week view:

1. Click Month view in the calendar header. 
2. Choose Week view from the drop-down menu.
3. Once week view has been selected, click on the Week view button again for toggle option. These include Show weekends and Show multi-day tasks.

Complete tasks

To complete a task hover over the task's name and click the checkmark icon.

Create tasks in calendar view

To create a task in a calendar, click the empty space on a given date, enter the task name and hit Enter. You can now also create tasks in the Calendar week view by clicking on the + Add task button.

Once the task has been created, you can click on it directly to access the task's details.

From here you can:

1. Add an assignee
2. Fill out the fields
3. Add a description
4. Add a subtask

Then, click away from the pop up or click the X on the top right to finish.

To add a task using the + Add task button

1. You can find the + Add task button at the top left of your project’s calendar view and also at the bottom of each day in week view.
2. Click the + Add task button to add a new task.
3. Add your task name in the box that pops up.
4. Click on the task to open the task details pane and add further details to your task as mentioned above.

Setting colors on your project calendar

The best way to set colors on project calendar is to create custom fields and set colors for each field. Then, when you set a custom field value on tasks, that color can be viewed on your calendar.

To set colors on your project's calendar, click on the Color icon, and select an option from the drop-down menu.

You can choose Asana Default, which pulls from other colors you have set in Asana, or you can set your color logic based on custom fields. Once you’ve chosen which custom field you’d like to use, you can save that view for everyone, so your entire team will see the same color logic when they view the project calendar.

Calendar options

You have an array of different options directly within the project calendar view.

From the project calendar view, you can:

1. Return to today's date
2. Select a date range
3. Filter tasks
4. Hide and show weekends
5. Apply color to your calendar
6. View more actions
7. Access the customize menu
8. Expand and collapse busy days

Saving a calendar view

1. To save Calendar as your default project view, click the three dot icon next to the Calendar tab and click Set as default.
2. You can filter tasks and save this layout. Click Save view to save the view for everyone, or +Save as a new tab.

Clicking Save view will save this project view for everyone you're collaborating with.

Read more about saved views.

Change due date using drag and drop

Click and hold the task on your calendar view and move it to the new due date.

Subtask count

You can also view the amount of subtasks on a particular task directly from your calendar view.

My tasks 7 day calendar view

As well as projects your My tasks also has a calendar view. View your My tasks calendar to keep track of your own deadlines and upcoming tasks. Using the 7 day calendar view you can reorder tasks due each day, to keep your highest priority tasks at the top.